Fees and Finances

Costs of a Sewanee Education 2012–2013 for New Students

Costs of a Sewanee Education 2012–2013 for Returning Students

*For students not enrolled for Advent semester, the fee is $272 for the Easter semester. Fees cover expenses for programs  that are not separable by semester.
**Fees: The 2012-2013 fee includes the $250 activity fee; a $6 transcript fee; and a $16 "green fee" per student.

This schedule shows the costs charged each student for the academic year 2012-2013. These amounts are approximately two-thirds of the actual cost per student of providing a student's education; endowment and gift revenues pay the other one-third.

Approximately forty-percent of Sewanee's students receive need-based financial aid to help pay their expenses.

Tuition, fees for activities, a post office box, and room and board are mandatory charges. These amounts provide for costs of instruction, continuous dining and a dormitory room while school is in session, admission to athletic events and cultural performances, subscriptions to student publications, green fee, and rental of a box at the student post office (SPO). Services of the health and counseling offices are also covered, but prescriptions, casts, splints, and medical expenses such as x-rays, emergency room visits, surgery, hospitalization, and the like are not covered.

Almost all undergraduate students live in college residence halls or in facilities associated with the residential life program.

All undergraduate students who live in college residence halls or in facilities associated with the residential life program of the college are required to purchase the University board plan.

Students without adequate health insurance coverage are not allowed to register for classes.

A reservation deposit of $500 is payable before pre-registration each semester to reserve a place in the college. The semester tuition bill is reduced by payment of this deposit. The deposit is not refundable after the published refund dates, except for serious illness, loss of financial aid, or academic suspension. In planning college expenses, families should also take into consideration such items as books, supplies, and personal items; the cost of such expenses is estimated to be $1,900 per year.

Special Charges

In addition to mandatory charges, a student may incur these charges:

Audit, per credit hour $210

Automobile registration, per year $80

Part-time students, per credit hour $1,162 for returning students

Part-time students, per credit hour $1,250 for new students

Golf Club membership for use of the golf course:
Per Academic year $75
A student may pay daily greens fee of $3.75 ($7.50 weekends) instead of buying a student membership.

Riding lessons at the University Equestrian Center: Per semester $600

Physical Education Classes — some courses require extra fees — see "Courses of Study"

FINES & PENALTIES

Failure to check out $50

Late registration fee $100

Late add fee per course for each week commencing after the tenth day of class $20

Late payment of semester tuition $100

Returned check and returned phone payments $20

Replacement of lost Campus ID card $25

Replacement of lost authorization code/Long distance $10

Replacement of lost residence hall key $25

Traffic Ticket Fines (after 1st Ticket) $50–100

Damage to property

When a student is assigned to a dormitory, it is understood that the assignment carries with it an obligation to protect University property. A student who intentionally or carelessly destroys dormitory property is fined $25, is charged for any damages, and may lose priority for room assignment the next year. Whenever the deans of students are unable to determine the person(s) responsible for dormitory damage that is clearly not the result of normal use, the cost of damage and repairs is split among the residents of the building.

Payment

The University bills students each semester for the full amount of the semester tuition and room and board. Fees for activities and a post office box are billed upon initial enrollment for the academic year. Payment in full, less the reservation deposit and any financial aid actually awarded is due August 17, 2012, for the Advent semester, and January 4, 2013, for the Easter semester. Failure to pay by these dates results in a $100 late charge. Because of the substantial amounts that must be paid in August and January, the University offers the following ways to assist families in making payments:

1) Significant amounts of financial aid and loans are available to students who qualify.

2) Payment plans are offered in cooperation with commercial lending organizations.

3) Credit cards are accepted for tuition through Tuition Management Systems.

Students and parents are strongly advised to seek further information about financial aid and loan plans from the Office of Financial Aid, and make such arrangements in time for credit from aid or loan to be posted to the student bill. Such arrangements usually require up to six weeks for completion. Delays at registration can be avoided by timely application for aid or loan.

Any balance remaining on the student bill, after credit for financial aid or deferred payment plans, must be paid in full by the due date; the University accepts monthly or other deferred payment only by means of the plans mentioned above. Satisfactory handling of a student's account is necessary to register and obtain a transcript of grades.

Tuition bills and monthly statements will be available on-line via student self-service. Students may view their bills and designate others they wish to have view their bills. Bills can be paid via Electronic check upon login by student or parent OR payments may be mailed to Cashier’s Office.

CAMPUS IDENTIFICATION CARD

A SEWANEECard is issued to all students as a means of identification.

1) The card must be presented for cashing checks at the University Cashier's Office, using the library, entering the McClurg Dining Hall, and using the Fowler Center.

2) The card is not transferable — its loss should be reported immediately to the Telecommunications Office for replacement. There is a $25 charge for replacing the card.

3) The card becomes void upon interruption or termination of enrollment.

Students who wish to take advantage of the University’s discount rate on long distance calls are issued a personal long distance authorization code to use when making long distance telephone calls. These charges can be charged back to their student account, credit card or bank account. Monthly credit limits can be set up so students can easily control their long distance bills. Also available are pre-paid calling cards — ranging from $20 to $50. In addition, special telephone features, such as caller ID, call waiting, etc. may be purchased at an extra charge. Online signup form is available at http://www2.sewanee.edu/ttis/featuresform. Additional information about long distance plans is available at http://www2.sewanee.edu/ttis/LD or you may call 931.598.1095.

Refunds

A student may withdraw from the college only through consultation with the associate dean of the college. Withdrawal is official only upon approval by that office; hence, the withdrawal date indicated by that office is used in determining the nature and extent of any refund. The following policy applies:

Financial Aid recipients without Federal Title IV aid and non-aid recipients

Refund of fees is made only for reasons of illness and if the percentage of the term completed is 60% or less. The refund is calculated by prorating fees for the period from the date of withdrawal to the end of the semester. The amounts to be prorated are one-half of the semester's total tuition and room charges, and three-fourths of the board charge. No refund is made for any other fees, or if more than 60% of the term has been completed.

Financial Aid recipients with Federal Title IV aid

Refund of fees is made only if the percentage of the term completed is 60% or less. Refunds to Federal Title IV funds are calculated according to the applicable Federal regulation (34 CFR 668.22). A student is not eligible for a refund of personal/family payments until all Federal Title IV programs and other scholarships are reimbursed as required and all outstanding balances with the college have been cleared. No refund is made if more than 60% of the term has been completed.

Examples of refund and repayment calculations may be seen in the Student Accounts' Office.

Refund insurance is available through an outside vendor. Information is sent with the fall semester billing. Applications may be obtained through the Student Accounts Office.

Other Financial Matters

Students should take precautions to protect personal belongings from theft, fire, water damage, or other loss. University insurance does not cover personal losses; however, the family homeowner insurance may provide coverage for these losses. If separate coverage is desired, applications for student personal property insurance from an independent carrier are mailed to all students over the summer.

A student using a personal automobile for a class field trip or other University business should have vehicle liability insurance. The University does not cover the vehicle, owner, driver, or passengers if an accident occurs.

A student who participates in athletics must use his or her family insurance to pay for injury that occurs during practice, play, or travel. In such instances, University insurance may cover a portion of medical expenses in excess of family coverage. University insurance does not, however, cover medical expenses for injuries incurred in a student activity or in off-campus programs.

Checks may be cashed at the cashier's office.

Special arrangements will be made for any student who is unable by reason of disability to go to the Cashier's Office by notifying the dean of students to request such assistance at extension 1229.