Room Selection Dates:
Rising Seniors, Class of 2009 on Monday, April 21- Convocation Hall
5:00 pm Gownsmen
7:00 pm Non-gownsmen
Rising Juniors, Class of 2010 on Tuesday, April 22- Convocation Hall
5:00 pm Gownsmen
7:00 pm Non-gownsmen
Rising Sophomores, Class of 2011 on Wednesday, April 23-Convocation Hall
5:00pm.
Important Policies & Procedures
You must register for classes for Fall 20078 in order to participate in room selection. In order to register for classes, you must have cleared any outstanding financial balance on your student account. If you have a hold on your registration, please be sure to contact the Student Accounts office at ext. 1347 or email scuster@sewanee.edu .
How does room selection work?
Find a roommate:
- One of the important first steps of room draw is to find a roommate. Unless you are a senior, you cannot go through room draw without a roommate!
- It is important that you take time to think about who your roommate for next year will be. By now you know your classmates a little better, so choose wisely. Talk to your potential roommate about expectations for living together; your study and sleeping habits, if you are messy or neat etc. Remember, your good friends don’t always make the best roommate.
- If you do not have a roommate, you cannot sign into a double room. Please contact the Office of residential Life if you are looking for a roommate. Your name will be added to a list of people looking for roommates. You will then have the opportunity to review the list to see if there is anyone with whom you would be compatible. If you do not have a roommate by the time of room selection, we will match you with a roommate over the summer and give you a housing assignment then.
Lottery Number – what’s that?: Your lottery number is a computerized random number assigned to each student and it reflects your graduation year and gown status. Residential Life uses this number to determine the order in which students choose their rooms. Lottery numbers can be accessed below and are posted on the bulletin board outside the office of Residential life.
How you use your lottery number?: Once you have picked your roommate, find out who has the highest lottery number between the two of you. It is not wise to choose a roommate solely based on the person’s lottery number. You should go through room draw with the highest number. Example, if your number is 129 and your roommate has 5; you should use your roommate’s number.
For students currently studying abroad:
Proxy: Please ask a trustworthy friend or classmate to serve as a Proxy for you in room selection. Your designated person will come to Convocation on the appropriate day and choose a room on your behalf. Also, it would be helpful to our office to know who you have asked to be your proxy. Your proxy should come to Room Selection with a note or letter (can be an email) from you, giving that person permission to choose a room for you.
Lottery Numbers for students currently studying abroad: You have been issued a lottery number and it is the responsibility of your proxy to find out your lottery number and to come to room selection at the appropriate time. The lottery numbers are posted on the bulletin board outside the Office of Residential Life and can be accessed below.
Lottery Numbers (Click on your class year and gownsmen status below to view your lottery number:
Room Selection Day:
- At the designated time for your class and gown status, please come to the appropriate location and line up according to lottery number in ascending order.
- There will be one line for women and one for men. You and your roommate will proceed through room selection using the lowest number. It is your responsibility to progress through the draw by order of your lottery number. Please pay attention to which numbers are being called.
- When called by the Proctors (who will be wearing gowns), you will enter Convocation to choose a room. If you step out of order and miss your place, the process cannot be reversed. Proctors will assist you and keep you informed as you go through the line.
- Inside of Convocation, the floor plans for each building will be on display, showing what rooms are available and who else has already signed into a particular building. The Proctors and other Residential Life staff will be available to answer questions or to help you make a decision.
- After each night of room selection, copies of the floor plans will be posted in the hallway outside Residential Life, showing what rooms are still available for selection the next day.
Important Information to keep in mind:
- If you plan to study abroad in the Fall of 2008, you are not permitted to participate in the room selection process. Housing for you will be arranged in December 2008.
- Only seniors are guaranteed singles.
- Once you sign into a room, you may not change. A wait list for changing rooms will be created at the end of each room selection period.
- If you do not choose a room during room selection, you will be assigned a room this summer.
- If you have special housing needs, you are required to contact Nicky Hamilton at least one week prior to your scheduled room selection.
Sub-Free Applications Due Monday, April 7
The 2nd floor of Quintard, a wing in McCrady, and the 1st floor of St. Luke’s will be designated sub-free space. Depending on the number of applicants, the 3rd floor of Johnson will be reserved for substance free living. Students living in sub-free sign a contract agreeing not to use alcohol, tobacco or other substances in their rooms. They also agree not to return to their rooms if they are under the influence of any of the aforementioned substances.
Eco-House applications: For information please contact Elspeth Iralu.
Fraternity & Sorority House Resident Lists Due in Res Life Monday, April 7. If you are interested in living in your fraternity or sorority house, please contact your sorority/fraternity president.
For Upperclassmen:
- Suites: One senior may fill an entire suite in Quintard, Hodgson, St. Luke’s or Humphreys if they represent a group of seniors to fill the singles. All seniors must be present to sign into rooms or provide a note, addressed to Nicky Hamilton or Dean Walker, explaining their absence from room selection and the name of the person serving as the proxy. Underclassmen may live in a suite with seniors but they must sign into a suite during their own room draw.
- If you are studying abroad for Fall 2008 or fail to register on time, you are NOT permitted to participate in room selection. Signing up for a room when you know you are not going to be here for Fall 2008 is unfair and inappropriate. Please do not come to room selection or sign into a room. We will arrange spring housing for you in December 2008.
- If you are choosing a room for someone who is currently studying abroad, please proceed through room selection using the number of the person abroad. The person you are representing should contact residential life to let us know who their proxy will be.
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