Event Registration

All student organizations--Greeks and otherwise--are responsible for upholding state law and University policy and for establishing a reasonable, safe, and non-abusive atmosphere for social events. Leaders of student organizations must complete the appropriate form to register their social events.

Please review all social host policies and alcohol policies.


DRY EVENTS (no alcohol present or permitted)

Up to 100 attendees: no registration necessary, though you may still need to reserve rooms or other services through the proper channels.

More than 100 attendees: Please click here to register as a courtesy to the community and to assist with general planning.


EVENTS ALLOWING ALCOHOL

Events must be approved in advance by Dean Bruce. Please see specific instructions for each form, but be advised that Dean Bruce will be unavailable on Oct. 13 & 14, Nov. 7, and Dec. 8 & 9. Plan accordingly and submit applications early if need be.

The Office of the Dean of Students reserves the right to modify policies and procedures as necessary.

BYOB (specifically beer) events with no more than 50 attendees and held at a fraternity or sorority house:

No registration necessary. Please be aware that social host rules still apply, and each event must have two responsible party monitors as well as a suitable quantity of food and non-alcoholic beverages.


BYOB (specifically beer) events with 50-99 expected attendees and held at a fraternity or sorority house: Click here to register. These events are typically "quieter" without live music, not advertised to the greater community, not a theme party. You will be notified by e-mail if there is a problem with your registration.

BYOB (specifically beer) events with more than 100 expected attendees and held at a fraternity or sorority house:
Click here to submit application. These events might (but not necessarily) feature live music, be advertised to the greater campus, or be theme parties—but whatever the reason are large enough to warrant the presence of a police officer (or officers) to assist in maintaining a safe environment. Under normal circumstances, these events will take place only on Friday and Saturday nights. YOU MUST REVIEW YOUR APPLICATION IN PERSON WITH DEAN BRUCE.

Event registration form A.pdf

BYO (stronger than beer) events:
Whatever the size or planned activity, these events warrant the presence of a police officer (or officers) to assist in maintaining a safe environment. University-approved bartender(s) must be on hand to regulate the amount of alcohol served. Under normal circumstances, these events will take place only on Friday and Saturday nights.


REMEMBER:

Event organizers should review and abide by the Social Host policy (http://www.sewanee.edu/studentactivities/socialhosts) and be aware of the Code of Conduct and Sanctions (http://www2.sewanee.edu/studentlife/alcoholpolicy.pdf) (click to follow links).